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How to Insert a Table in Mac Pages 08

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Mac Pages '08 tables are a versatile tool that helps you organize your information, align text, create forms and calendars, and even do simple math. Simple tables are not hard to insert or modify. Usually a couple of mouse clicks or a quick keyboard shortcut and you are off and running with a table.

Insert a Basic Table

Insert a Basic Table
Photo © Becky Johnson

You can insert a basic table with just a few mouse clicks.

To insert the table:

Click theTable button on the toolbar.

Or

Click the Insert menu and select Table.

A table with 3 columns and 5 rows, by default, is inserted into your Pages document.

Create a Table Based on an Existing Table

Create a Table Based on an Existing Table
Photo © Becky Johnson

If your document already contains a table that is similar to what you need, consider creating a new table based on an existing one.

To create a table based on an existing table:

1. Select the table by clicking in a cell. This places selection handles around the outside of the table.

2. Drag the selected table into a blank area of the document.

The second table retains the information and formatting of the original table.

Draw a Table

You can also manually draw your table in your document.

To Draw a table manually:

1. Press the Option key on your toolbar .

2. Click Table button on the toolbar.

3. Release the Option key.

4. Move your mouse pointer to the location you want to insert the table.

5. Once the mouse pointer turns into a crosshair, click and drag to draw the table cell-by-cell to form rows and columns.

As you drag the mouse, the number of columns and rows increases with the size of the table.

Insert Rows and Columns

Insert Rows and Columns
Photo © Becky Johnson

Once you add a table, you may need to insert columns and rows. One way of accomplishing this is to use the Format bar.

To insert more rows, click the up arrow to the right of the Row field to increase the number of rows.

To insert more columns, click the up arrow to the right of the Column field to increase the number of columns.

Use the Table Inspector

Use the Table Inspector
Photo © Becky Johnson

You can use the Table Inspector to insert columns and rows, control column widths and row heights, and format your table.

To set the number of rows, click the up or down arrows next to the Rows field.

To set the number of columns, click the up or down arrows next to the Columns field.

To add a header row or column and footer row or column, click the Header Column, Header Row,or the Footer Row check-boxes.

You can also edit the number of columns and rows by clicking the Edit Columns and Rows button. This opens the Edit Rows and Columns pop-up menu.

To adjust the size of your columns<, click the up or down arrows next to the Column Width field.

To adjust the size of your rows, click the up or down arrows next to the Row Height field.

To have your table size to content, select Automatically Resize to Fit Content.

To format your table, select the Cell Border, Line Style and Line Width, and Line Color buttons.

To change the color of the cell background, select a color from the Cell Background field.

To set an alternating row color, check the Alternating Row Color check-box and click the color field to select a color.

To be able to press the Return key on your keyboard to move to the next cell, click the Return Key Move To Next Cell check-box.

To have the header cells repeat on every page, select the Repeat Header Cells on Each Page check-box.

Give It a Try!

Now that you have seen the easiest ways to insert a table in Mac Pages '08, give one of these methods a try in your documents. For more information on working with tables, visit Working With Tables. You can also find information on inserting a table in Mac Pages '09 by reading How to Insert a Table in Mac Pages 09, or Microsoft Word 2007 4 Easy Ways to Insert a Table in Word 2007 article, or if you are looking for information on inserting a table using Word 2010, read 4 Easy Ways to Insert a Table in Word 20010. You don't use Microsoft Word? Open Office has easy tables as well!

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