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Saving Drafts of Your Documents
Using the Versions Feature in Word
 More of this Feature
• Working With Document Versions
 

Word’s Save As… feature is a great way to save multiple versions of the same file. You can easily preserve earlier versions of your document if you think you will need to go back to an earlier stage. One drawback of saving multiple versions of the same file under different names is it can become difficult to manage all the files and it can use a considerable amount of storage space.

To help you avoid some of these drawbacks while keeping the benefits of preserving drafts of your work, Word includes a Versions feature that allows you to keep previous versions of your work in the same file as your current document. You won’t have multiple files, and, since it only saves the differences between the drafts, it saves some of the disk space multiple versions require.

There are two ways to save different versions of your document:

  • You can save a version manually at any time
  • Or you can opt to have Word automatically save a version of your document when you close it


To save a version manually:

1. Make sure the document is open and active

2. Select Versions… from the File menu



3. In the Versions dialog box, click Save Now…


4. The Save Version dialog box appears



5. Enter any comments that will help you remember important changes

6. When you are done entering comments, click OK

7. The version is saved. An entry will appear in the Versions dialog box next time it is opened


To have Word automatically store versions when you close documents:

1. Make sure the document is open and active

2. Select Versions… from the File menu

3. In the Versions dialog box, select Automatically Save A Version On Close

4. Click Close

Note: The versions feature does not work with web pages created in Word.



Next: Working With Document Versions
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