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Getting Started With Shortcut Keys in Microsoft Word

Essential Shortcut Keys

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Shortcut keys, or hotkeys make it easy to activate commands in Word. You don't need to search for a command in Word's menus or ribbons. Instead, you use a simple keystroke.

Shortcut keys generally use the Ctrl key and a letter, although some of the more advanced shortcut keys also include the shift key.

To activate a command using a shortcut key, simply hold down the Ctrl key (and Shift key if required) and press the letter for the command.

You'll find that shortcut keys will greatly increase your productivity, as you aren't taking your hands off the keyboard to fumble with the mouse. Here are some of the more frequently used Word shortcut keys:

New Ctrl + N Creates a new blank document

Open Ctrl + O Opens a saved document

Save Ctrl + S Saves the current document

Print Ctrl + P Prints the current page


Undo Ctrl + Z Cancels the last change to the document

Repeat Ctrl + Y Repeats the last command

Copy Ctrl + C Copies the selected text to the clipboard

Paste Ctrl + V Pastes the cut or copied selection

Cut Ctrl + X Removes the selection and places it on the clipboard

Find Ctrl + F Finds text within the current document


Function keys are similar to shortcut keys. You'll find function keys at the top of your computer keyboard. They don't require you to use the Ctrl key.

Help F1 Opens Word’s Help center

Save As F12 Saves the current document with a different name

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