More of this Feature • Part 1: Using the Letter Wizard to Insert Outlook Contact Information

Related Resources • Word Tutorials • Outlook and Mail Merge • Intro to Mail Merge • Excel and Mail Merge

Many experienced users consider the Wizards included with Word an annoyance, as they impose specific formatting options on the document. Just as you don’t need to use the Mail Merge Wizard to insert your Outlook contact information, you don’t need to use the Letter Wizard. In fact, bypassing the Letter Wizard can save you some editing time if you are inserting information in a document that isn’t a letter.

Before you can use the Address Book toolbar button to insert your Outlook contact information, you will need to assign the button to a toolbar:

1. Right click on the gray space surrounding the toolbars
2. Click Customize…
3. Click on the Commands tab



4. Under Categories, Click on Insert
5. Under Commands, scroll until you find the one that says Address Book… (it is near the bottom of the list and has a picture of an open book beside it)



6. Click on the name and drag it to the desired place on a toolbar

Once the button is assigned to a toolbar, you have immediate access to your Outlook address book(s):

1. Click on the Address Book toolbar button
2. You will be presented with the Select Name dialog box.



3. If you have several Outlook folders that contain contact information, you will need to select the appropriate folder from the drop down box beside the Show Names from the: label
4. To insert your contact’s address select the contact’s name from the list under the label Type Name or Select from List:
5. You can use the radio buttons to select whether to use their mailing address, home address, or another address you entered in Outlook
6. When you are done, click OK

You will then return to your document to continue editing it.



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