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Macros -- Working With Macros in Word
Macros Part 4: Assigning Shortcut Keys to Macros
 More on Macros
• Part 1: Introduction to Macros
• Part 2: Planning Your Macro
• Part 3: Recording Your Macro
 
 Terms Related to Macros
• Macro
• Shortcut Key
 
 Related Resources
• Formatting With Word Macros
• Frequently Used Shortcut Keys
• Basic Navigational Shortcut Keys
 

The purpose behind creating macros in Word is to speed up your work by putting repetitive tasks and complex sequences of commands at your fingertips. What could take literally hours to do manually only takes a few seconds with the click of a button. Of course, if you’ve created a lot of macros, searching through the Macros dialog box will eat up a lot of the time you save. If you assign your macros a shortcut key, however, you can bypass the dialog box and access your macro directly from the keyboard – the same way you can use shortcut keys to access other commands in Word.

1. From the Tools menu, select Customize…



In the Customize dialog box, click Keyboard



2. The Customize Keyboard dialog box will open

3. In the scroll box beneath the Categories label, select Macros



4. In the Macros scroll box, find the name of the macro to which you would like to assign the shortcut key

5. If the macro currently has a keystroke assigned to it, the keystroke will appear in the box below the Current keys label

6. If no shortcut key has been assigned to the macro or if you would like to create a second shortcut key for your macro, click in the box below the label Press new shortcut key:

7. Enter the keystroke you would like to use to access your macro. (If the shortcut key is already assigned to a command, a message will appear beneath the Current keys: box that says Currently assigned to: followed by the name of the command. You can reassign the keystroke by continuing, or you can select a new keystroke)

8. In the drop down box beside the label Save changes in: select Normal to apply the change to all documents created in Word. To use the shortcut key only in the current document, select the document name from the list

9. Click Assign

10. Click Close

11. Click Close on the Customize dialog box



Previous: Recording Your Macro
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