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Showing the Number of Words in a Microsoft Word Document

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Microsoft has made it easy to view how many words are in your Word 2010, Word 2007, and Word for Mac 2011 documents. The steps to view the count are virtually the same in all three versions.

You may need to view how many words are in your document for a school or work assignment, a blog post, or shear curiosity. The steps below show you how to count the number of words in your document, as well as counting words in a section of text.

Word Count in the Status Bar

rd Count in the Status Bar
Photo © Rebecca Johnson

The word count should be defaulted to display in the status bar. It displays how many words are in a document without making you open another window.

For Word 2010 and Word 2007 documents, follow these steps to display the word count:

  1. Right-click on the Status Bar at the bottom of the Word Screen.
  2. Select Word Count. This displays the word count in the Status bar.

These steps are not available in Word for Mac 2011.

Word Count in the Status Bar for Word for Mac 2011

Word for Mac 2011 Word Count
Photo © Rebecca Johnson
Word for Mac displays the word count differently than Word 2010 and Word 2007. Instead of showing just the total count of words, Word for Mac displays the word your insertion point is on and the total number of words in the document.

View Word Counts for Selected Text

Word Count for Selected Text
Photo © Rebecca Johnson
To view how many words are in a sentence or a paragraph, simply select the text. The word count of the selected text is displayed in the status bar. Make sure and read Top 5 Timesavers in Word for some tips on selecting text.

The Word Count Window

Word Count Window
Photo © Rebecca Johnson

If you are looking for more than just a simple word count, try viewing the information from the Word Count pop-up window. This window displays the number of words, the number of characters with spaces, the number of characters without spaces, the number of lines, and the number of paragraphs.

To open the Word Count Window in Word 2010 and Word 2007:

  1. Select the Review tab.
  2. Click Word Count in the Proofing section.
  3. Select the checkbox next to Include Textboxes, Footnotes, and Endnotes to include these items in the word count.
  4. Click the Close button.

To open the Word Count Window in Word for Mac 2011:

  1. Select Word Count from the Tools menu.
  2. Select the checkbox next to Include Footnotes and Endnotes to include these items in the word count.
  3. Click the OK button.

Give it a Try!

Now that you have seen how easy it is view the numbers of words in your document, give it try! Next time you are working in a Microsoft Word program, glance at your status bar and see how many words are in your documents.

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