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How to Insert Text Boxes in Word 2010

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Text boxes give you the flexibility to add text wherever you want it! You can add text boxes in margins to highlight key points, add them with images as easy captions, and include them with text in a document to highlight an important quote.

Microsoft Word 2010 comes with pre-formatted text boxes or blank text boxes, which gives you the freedom to insert text anywhere in your documents.

Looking for information on text boxes and Word 2007? Read Working with Text Boxes

Insert a Manual Text Box

Insert Text Boxes
Photo © Rebecca Johnson
  1. Select the Insert tab.
  2. Click the drop-down tab on the Text Box button.
  3. Select Draw Text Box .
  4. Click in the document, and then drag to draw the text box the size that you want.
  5. Add text to your text box by clicking inside the text box and typing. You can also paste text copied to the Clip Board into text boxes.
  6. To move your text box, click on the text box to select it and hover your mouse over the border. Once the mouse pointer turns into a cross-hair, click and drag the text box to your desired location.
  7. To delete your text box, click on the text box to select and press Delete on your keyboard.

Insert a Built In Text Box

  1. Select the Insert tab.
  2. Click the drop-down tab on the Text Box button.
  3. Scroll through the list of available built in text boxes. You can choose both a style and a placement. For example, you can choose the Mod style and have it appear in the sidebar, which appears in the right margin and takes up area in your document as well.
  4. Click in the document, and then drag to draw the text box the size that you want.
  5. Add text to your text box by clicking inside the text box and typing. You can also paste text copied to the Clip Board into text boxes.
  6. To move your text box, click on the text box to select it and hover your mouse over the border. Once the mouse pointer turns into a cross-hair, click and drag the text box to your desired location.
  7. To delete your text box, click on the text box to select and press Delete on your keyboard.

Give It A Try!

Now that you have read how to add text boxed in Microsoft Word 2010, try using them! They are a great way to highlight text.

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