1. Technology

How to Insert Bookmarks in Your Microsoft Word Document


I love using bookmarks in long documents. If you’re working on a long document and need to return to specific locations in the document, Microsoft Word’s Bookmark tool accomplishes that for you. Rather than having to scroll through pages and pages of your document, you can quickly return to a bookmarked location.

I use bookmarks in conjunction with a Table of Contents to provide a round-trip experience. That way, when a reader, or even me, the writer, need to read a specific section, they can click on the hyperlink provided in the Table of Contents. Then, once they finish reading that section, they can click on a bookmark and return to the Table of Contents.

Bookmark names have to start with a letter, not a number; however, they can contain numbers – just no spaces. To name bookmarks, I usually include an underscore, for example, Section_1. . If you intend to insert multiple bookmarks, make sure the name is descriptive enough that it will be easily recognizable.

Insert a Bookmark

Insert a Bookmark
Photo © Rebecca Johnson
To insert a bookmark in your document:
  1. Select the text or the image where you want your bookmark.
  2. Select the Insert tab.
  3. Click Bookmark in the Links group.
  4. Type a bookmark name in the Bookmark Name field.
  5. Click Add.

Navigate to a Bookmarked Location

  1. Select the Insert tab.
  2. Click Bookmark in the Links group.
  3. Click the name of the bookmark that you want to go to.
  4. Click Go To. Microsoft Word navigates to the bookmark location.

Delete a Bookmark

  1. Select the Insert tab.
  2. Click Bookmark in the Links group.
  3. Click the name of the bookmark that you want to delete.
  4. Click Delete. Your Bookmark is deleted.

Display Bookmarks in Your Document

Showing the location of bookmarks in your documents makes them easier to find. The markers do not print. If you assign a bookmark to a block of text or to an item, the bookmark will appear in brackets ([…]) on the screen. If you assign a bookmark to a location, the bookmark will appear as an I-beam.
  1. Click the File tab and then click Options.
  2. Click Advanced.
  3. Select the Show Bookmarks check box in the Show Document Content section.
  4. Click OK.

Give It a Try!

Give inserting bookmarks a try in your next long document to make navigation easier for you and your readers!
  1. About.com
  2. Technology
  3. Word Processing
  4. Microsoft Word
  5. How to Insert Bookmarks into Your Microsoft Word Documents

©2014 About.com. All rights reserved.