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Create a Table of Contents in Word 2010 Using Outline Levels

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Format Your Document Using Outline Levels
Format Your Document Using Outline Levels

Format Your Document Using Outline Levels

Photo © Rebecca Johnson

Using Microsoft Words outline levels makes creating a table of contents easy. You apply an outline style to each item that you want to appear in your table of contents. Word automatically picks up 4 outline levels.

Level 1 is placed on the left margin and is formatted with the largest text.

Level 2 is usually indented ½ inch from the left margin and appears directly under the Heading 1 level. It also defaults to a format that is smaller than the first level.

Level 3 is indented, by default, 1 inch from the left margin and is placed under the level 2 entry.

Level 4 is indented 1 ½ inches from the left margin. It appears below the level 3 entry.

You can add more levels to your table of contents if needed.

To apply outline levels:

  1. Select the View tab and click Outline to switch to Outline View. The Outlining tab is now visible and selected.
  2. Select the text that you want to appear in your table of contents.
  3. Click the outline level that you want to apply to the text in the Outline Tools section in the Outlining tab. Remember, Level 1, Level 2, Level 3, and Level 4 are automatically picked up by the table of contents.
  4. Repeat the steps until levels are applied to all of the text that you want to appear in your table of contents.

Are you using Styles instead of outline levels to format your document? Read Format Your Document Using Styles.

Using Word 2007? Read Create a Table of Contents in Word 2007 Using Styles or Create a Table of Contents in Word 2007 Using Outline Levels.

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