Microsoft Word 2010 has simplified the steps for creating a mail merge. A mail merge is a tool for generating mass mailings, such as form letters. Mail merges contain unique data, such as names and addresses, as well as information that is standard throughout each document. For example, you might use a mail merge to send customers information about a new product or sale, print mailing labels, appointment reminders, or payment due reminders.
- You have three different items that come into play with a mail merge:
- A data file where your recipients are stored,
- A merge document where you design your merge,
- Finished documents combine the data from your data file with the text in your merge document to create individual documents for the recipients.