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In the document area, begin typing your letter.
To insert the address, click Address Block… on the Mail merge Wizard pane:
The Insert Address Block dialog box will appear asking your for more options:
You can change how the recipients name will appear, specify whether to insert the recipient’s company name, and choose options for the address address; the preview are will show you how the address will be inserted in the document. Once you have made your choices, click OK.
Where you inserted the address block in the document, you will see << <<address block>> >>. The arrows indicate that it is a field, and since it is a block containing several fields, there are four arrows on each side, as opposed to two arrows for singular fields. If you would like to apply any formatting to the field, highlight the entire field, including the arrows, and then use shortcut keys or the formatting toolbar buttons to specify the formatting options.
To insert a greeting line, click Greeting line… on the Mail merge Wizard pane.
The Greeting line dialog box will appear prompting you for more input on how you want the greeting line to read:
Once you use the drop down boxes to make your changes, click OK. You will see the field name surrounded by arrows.
To insert other fields, click More Items… in the Mail merge Wizard pane. The Insert Merge Field box will appear
Highlight the name of the field you wish to insert by clicking on it, click Insert and then OK to insert the field. If you want to insert a few fields in succession, follow the same steps, but don’t click OK until you’ve inserted the all.
Finish typing your letter.
When you are finished, click Next: Preview your letters at the bottom of the pane:
Next: Previewing the Merged Documents
Previous: Selecting Recipients
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