When you print documents, Word should automatically update fields and linked text. However, this doesn't always happen. This can be a source of frustration for many users. They may search for a way to update the fields and linked text.
Opening and closing your document will probably do the trick. But there is an easier way to make sure fields and linked text are always updated before you print. You can specify that the items are updated before printing.
Follow these steps in Word 2007:
1. Click the Office button
2. Click Word Options
3. Open the Display section
4. Select Update fields before printing
5. Select Update linked data before printing
6. Click OK
Before you print your documents, Word will check to make sure the fields and linked data are updated.