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How to Insert Footnotes in WordPerfect XP

From Rebecca Johnson, former About.com Guide

Footnotes and endnotes are used to reference text in your document. Footnotes appear at the bottom of the page, while endnotes are located at the end of a document. These are used to annotate text in your document and explain that text. You can use footnotes to give a reference, explain a definition, insert a comment, or cite a source.

To read about inserting endnotes in WordPerfect, make sure to read How to Insert Endnotes in WordPerfect. Looking for information on Word Footnotes or Endnotes? Read How to Insert Footnotes in Word 2010 or How to Insert Endnotes in Word 2010.

About Footnotes

There are two parts to a footnote – the note reference mark and the footnote text. The note reference mark is a number that marks the in-document text, while the footnote text is where you type the information. Using WordPerfect to insert your footnotes has the added benefit of having WordPerfect control your footnotes as well.

This means that when you insert a new footnote, WordtPerfect will automatically number the selected text in the document, unless you specify otherwise. If you add a citation between two other citations, or if you delete a citation, WordPerfect will automatically adjust the numbering to reflect the changes. WordPerfect also adjusts the bottom margins to accommodate the number of footnotes at the bottom of each page.

Insert a Footnote

Photo © Rebecca Johnson

Inserting a footnote is an easy task. With just a few clicks, you have a note inserted into the document.

Click at the end of the word where you want the footnote inserted.
Select the Insert menu.
Select the Reference sub-menu.
Click Footnote/Endnote. WordPerfect displays the Footnote/Endnote dialog box.
To set a specific number for the footnote, select the Footnote radio button and type the number in the Footnote Number field.
Click Create. WordPerfect shifts the document to the footnote area.
Type your footnote in the Footnote text area .
Follow the above steps to insert more footnotes.

Read and Edit Footnotes

To read your note, you can either scroll to the bottom of the page to read the footnote. You can edit the footnote simply by typing in the footnote area. To read a specific footnotes:

Select the Insert menu.
Select the Reference sub-menu.
Click Footnote/Endnote. WordPerfect displays the Footnote/Endnote dialog box.
Select the Footnote radio button and type the number in the Footnote Number field.
Click Edit. WordPerfect brings you to the footnote in the document.

Change the Footnote Numbering

Photo © Rebecca Johnson

You can decide how you want your footnotes numbered, either starting at number 1 on each page, or having continuous numbering throughout your document. WordPerfect defaults to number continuously throughout the entire document.

Select the Insert menu.
Select the Reference sub-menu.
Click Footnote/Endnote. WordPerfect displays the Footnote/Endnote dialog box.
Select the Footnote radio button in the Footnote Number field.
Click Options and then Advanced. WordPerfect opens the Advanced Footnote Options dialog box.
Choose a number format from the Method drop-down menu to change from the 1, 2, 3 numbering format to a character or roman numeral numbering style.
Click OK and then Close. All of the numbers in your document are updated to the new format.

Delete a Footnote

Deleting a footnote is easy as long as you remember to delete the note citation within the document. Deleting the note itself will leave the numbering in the document.

Select the note citation within the document.
Press Delete on your keyboard. The footnote is deleted and the remaining footnotes are renumbered.

Create a Footnote Continuation Notice

If your footnote is long and runs onto another page, you can have WordPerfect insert a continuation notice. This notice will let readers know that it continued on the next page.

Select the Insert menu.
Select the Reference sub-menu.
Click Footnote/Endnote. WordPerfect displays the Footnote/Endnote dialog box.
Select the Footnote radio button in the Footnote Number field.
Click Options and then Advanced. WordPerfect opens the Advanced Footnote Options dialog box.
Enter the distance of the footnote to keep together in the Amount of Footnote To Keep Together field. This value specifies the minimum distance allowed for a footnote at the bottom of a page before the note is moved to the next page.
To have a continued notice, check the Insert (Continued...) Message checkbox.
Click OK and then Close.

Give it a Try!

Now that you see just how easy adding footnotes to your document can be, try it the next time you need to write a research paper or long document!

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