Tips for Formatting Word Documents
How To Create A Page Border in Microsoft Word
Do you want to add some pizazz to a page or document? This article walks you through, step-by-step, adding an art or line graphic around your Word Document.
Word's Format Painter
If you want to apply the same formatting to different portions of your document and you're not using a template or styles, there is a shortcut. Word's Format Painter will help you copy and apply your formatting with a few clicks.
Working With HTML in Microsoft Word
Word isn’t the best program for working with HTML. But it does provide built-in tools for creating Web pages. And, when you’re working on a document, you can use Word’s HTML capabilities to insert links to documents and Web pages. To learn more, read these tips.
Text Boxes in Microsoft Word
Text boxes will give you control over the position of a block of text in your document. You can place text boxes anywhere in the document and format them with shading and borders. Learn more by reading my step-by-step tutorial.
Tables -- Working With Tables in Microsoft Word
Aligning text in a word processing document can be tedious if you try to do it using tabs and spaces. Fortunately, Word allows you to insert tables in your document. A table will help you align columns and rows of text with ease. For more on working with tables in Word, read these tips!
Working with Symbols and Special Characters
If they made a keyboard containing all the characters and symbols available to you in Word, there wouldn't be any room left on your desk. Fortunately, you can access these characters quite easily; and if you use them frequently, you can even assign them special shortcut keys. Learn how!
Removing Formatting From Specific Areas of Your Document
Sometimes you will want to remove the formatting you applied to a specific portion of your document. But if you’ve applied a lot of different formatting elements, this can be tedious. Fortunately, there is an easy way.
Paste Options -- Change the Way Text is Pasted into Word Documents
When you paste text from another document or from an outside source, the original formatting is retained. In most cases, you will probably want the text to blend seamlessly into your document. Microsoft anticipated this and has included the Paste Options button. It provides quick access to changing the formatting of pasted text. Find out how to use the button. Or, if the button bothers you, find out how to disable the feature!
Introduction to Captions
Adding a caption in your document makes it easier for readers to understand your tables or pictures. It also makes it easier for you to refer to the objects. Word makes inserting a caption easy. Word will also automatically update the numbeing of the captions.
Microsoft Word -- Introduction to Endnotes
When you're working on an academic paper, it is important to cite your references correctly. Word's endnotes feature makes inserting references easy. Plus, it helps you avoid introducing errors in your citations during the editing process.
Inserting Footnotes in a Word Document
When you’re working on an academic paper, it is important to cite your references. Adding footnotes in Word is quite easy. Word automates the process so the numbering is always correct. Plus, if you make changes to the document, you don’t need to worry about the placement of the footnotes.
Using a Shortcut Key to Change the Font Case
Word provides a relatively easy way to change the font case. But if you use the Format menu to change the font case, there's a quicker way to do it.
Reveal Codes -- Microsoft Word and Reveal Codes
Die-hard WordPerfect users who switch to Word always want to know how to reveal codes. While Word has no equivalent feature, recent versions have introduced the Reveal Formatting feature. It pales in comparison to WordPerfect's Reveal Codes feature, it can prove useful nonetheless.
Do Desktop Publishing with Microsoft Word
While Word has come a long way since its early days, it isn't a desktop publishing solution. That said, many people do use Word for desktop publishing with some success. Here are some things to consider if you plan to do your desktop publishing with Word.
Don't Do Desktop Publishing with Microsoft Word
While word processing is quite different from page layout, many people expect Microsoft Word to bridge the gap and work as a full featured desktop publishing solution. Unfortunately, that is not the case. Here are some compelling reasons not to try desktop publishing with Word.
Working With Borders in Microsoft Word
Used wisely, a border can add a nice, refined effect to your documents. Fortunately, it is easy to specify a pre-defined border or a custom border for your document. You simply need to know where to look to find the border options. This quick guide will show you how it's done.
Formatting Your Word Document With Styles
When you're working on a long document, it is important to achieve consistent formatting. Unfortunately, this can be difficult when you use intricate formatting. But Word's Syles feature will help you apply the necessary formats with a few clicks of the mouse. Find out how to use the Style feature in Word.
Working With Bulleted and Numbered Lists in Word
For many people, creating a bulleted or numbered list in Word is a difficult task. But, it doesn't need to be difficult. If you take advantage of the options Word provides, working with lists is a snap!
Applying a Border to Part of Your Document
You can spice up your document or draw attention to a specific portion of it by using a border. Borders are easy to apply, and Word provides you a number of options for working with them.
Table of Contents -- Creating and Working With a Table of Contents
A Table of Contents is an essential part of a long document. Unfortunately, many people create their own Table of Contents manually, rather than use Word's built-in feature. Using Word's Table of Contents feature has many benefits. Find out what they are and how to use the feature!
Adding Line Numbering to Documents
For certain types of documents, you may want to add line numbering in the margin of the page. For example, in legal documents, it will help you refer to specific passages of a filing.
Fortunately, it is quite easy to have Word insert the numbers for you. Find out how!
Working With Hidden Text in Word Documents
Hidden text can be handy when you're working with Word documents. For example, you can use the feature to reduce clutter while you're working on a document. Or, use it to omit parts of the document when you print it. For more on working with hidden text, read this quick tip.
Headers and Footers -- Applying Advanced Header and Footer Options
Word provides a number of different options when it comes to headers and footers. For example, you can specify different headers and footers for the first page of a document or for odd and even pages. But if you want different headers and footers for a portion of your document, things become more complicated. However, it can be done. This article will show you how.
Microsoft Word -- Formatting Academic Research Papers With Word
If you're workining on an academic research paper, it is important to get the formatting right. Special formatting requirements for research papers can make this difficult. Fortunately, Word has tools to help you perfect your document's presentation.
Page Orientation -- Changing Page Orientation Within a Document
Sometimes you will want to have both portrait and landscape orientation in the same document. This might seem difficult, if not impossible. Fortunately, however, you can specify different orientations for different sections of your document quite easily.
Columns -- Working With Columns
Formatting your document with columns can create a professional look. Plus, if you're working on a brochure, columns are a necessity. Find out all you need to know about working with columns in Word. It's easy!
Creating Tab Leader Lines
If you’re creating a document that contains columns created manually by using the tab key, you may want to include leader lines as part of your tab formatting. These dashed or solid lines will improve the readability of your document, guiding the readers eye to related information.
Paper Size -- Scaling a Document to a Different Paper Size
Sooner or later you will want to print your document on a different size paper than what you've specified in page setup. Fortunately, you can scale your paper to a different paper size -- perfect if you want to preserve the original page setup.
Using Font Formatting Options to Change the Font Case
If you want to change the capitalization in all or part of your Word document for whatever reason, you will be relieved to find that you don't need to retype the text -- you can simply use font formatting options to make the change for you. You have several options on how you can do it, and it will save you a lot of time.
AutoFormat -- Changing AutoFormat Options
Many users are frustrated by Word's tendency to apply formatting to document elements such as numbered and bulleted lists. If you would like to stop Word from formatting specific elements as you type, this will show you how.
Microsoft Word -- Changing the Appearance of Quotation Marks
If you’re using Word as an HTML editor – the old fashioned way, not the WYSIWYG way! – or if you simply don’t like the way quotation marks appear in Word, then this is required reading.
Replacing Font Formats With Microsoft Word's Replace Feature
If you've ever wanted to replace specific font formatting in Word and have done it manually, you know that it can be a tedious process. Fortunately, you can use Word's Replace dialog box to automate the process.
Using Macros to Format Select Text
One of the best uses for macros is to format your text. Read this quick tip to find out how you can create a macro that will apply customized formatting to a select part of your document.