Using Notes Fields in Mail Merge

When you plan a mail merge process, your goal should be to create a series of documents that do not need alterations after they have been merged. Word allows you to edit the documents individually before you print them, but adding large chunks of data or personal comments after you have merged them is somewhat redundant and detracts from the efficiency you are trying to achieve with the mail merge process. If you know in advance that you want to add personalized comments to your documents before you print them, it makes much more sense to add a Notes or Comments field when you create the data source. That way, you will only have to insert the merge field in the main document and enter the comments in the data source; you’ll bypass the part that will really eat up your time – scrolling through all the documents to find the place where you want to insert the comments.