Using Mail Merge to Create Single Documents

I’ve seen a lot of people type the same letter or document countless times, each time recreating the document from scratch or using cut and paste to edit information that has changed. Even if they are only creating one document at a time, this is still inefficient, failing to take advantage of all the tools that are available. The purpose of mail merge is to speed the process of creating similar, but not quite identical, documents. However, no one ever said they all had to be created at the same time. If you have a document you create on a regular basis, do yourself a favor and set it up in mail merge and keep it on your hard drive. Then, the next time you need to create the document, you will spend only a fraction of the time working on it. Believe me, your co-workers will take note of your efficiency.